Information rights management (IRM) is a discipline that involves managing, controlling and securing content from unwanted access. IRM is a subset of digital rights management (DRM), which protects multimedia content, including video and music. While DRM focuses on protecting intellectual property from patent infringement and piracy, IRM focuses on protecting sensitive data, especially data that is exchanged with parties outside an organization (suppliers and partners)
For example, a hospital may apply IRM to patient records in order to maintain compliance with HIPAA-HITECH and prevent access to this information in the event that the patient records fall into unauthorized hands. The Bank can use IRM to protect confidential document while sharing with outside customers/partners. And another example would be when an organization applies IRM to executive communication to protect sensitive information from leaking to the media or to competitors.
IRM generally encrypts files in order to enforce access policies. Once encrypted, additional IRM rules can be applied to a document to allow/deny specific activities. In some cases, this means a document can only be viewed and the user cannot copy/paste the content within the document. In other cases, the IRM rule may prevent a user from taking screenshots of the document, printing, or editing it.
Organizations can create and apply custom IRM rules at enterprise level, department level, group level, or user level based on data security, compliance and governance requirements.
689Cloud is a Cloud-base & Private Cloud platform that helps enterprise/business easy to secure file sharing, collaboration & tracking on the Cloud both with internal colleagues and external client and partners. By using IRM technology, it allow business owner end-to-end control document even after they have been shared, downloaded; such as controlling who is open, print/copy/edit or revoke access to documents every time, everywhere. We help your business increase productivity and customer relation by easily collaborate with external customers, partners and co-worker securely.