The Easiest Way to Send Secure Files

SecureMail is an add-in for Gmail and Microsoft Outlook that secures email attachments using information rights management (IRM) technology. Using SecureMail is as easy as sending an email attachment; just select your files, set security settings such as whether to allow download, and you’re done. Attachments are replaced by a secure link where authorized recipients can view or download your files. You can track when your files have been viewed or downloaded, and revoke access if necessary on your SecureMail web console.

You can start using SecureMail for free, or if you need to send larger files or lots of files, we have a selection of packages to fit your needs. Just install SecureMail from the Google Chrome Store or Microsoft AppSource, then sign up for an account, or click on the link below.

Start using SecureMail for free – no credit card needed

How it Works:

1. Install the SecureMail Add-in – The add-in is available for free on the Google Chrome Store for Gmail, and on Microsoft AppSource for Outlook.
2. Attach as usual – The sender clicks on the SecureMail icon and attaches files through the SecureMail add-in, just like a normal email attachment.

3. Set Permissions – Permissions such as downloading and printing can be set.

4. Automatic encryption – The files are encrypted and uploaded securely to the cloud.

5. Secure link – A link to the document is embedded in the email body.

6. Recipient authentication – The recipient clicks the link and is verified via their email address and a one-time PIN (OTP).

7. Controlled access – Based on the sender’s permissions, the recipient can either:
. View the file securely in their browser (without downloading), or
. Download it with tracking and restrictions still in place

8. Track and Manage – The sender can check who has accessed sent files, stop access, and revoke access to downloaded files through the SecureMail Dashboard.

Benefits:

• Simplicity for senders – No extra steps beyond attaching a file.
• Ease for recipients – No special software required, access via browser.
• Strong security – Encryption, access control, traceability, and post-sending control in one seamless solution.

SecureMail Frequently Asked Questions (FAQ)

1. Do recipients need to install any software?
   No. They just authenticate via their email and OTP. Documents open securely in the browser. Downloadable PDF files can be opened with Adobe Acrobat Reader.
2. Can recipients forward the email?
   Yes, but forwarded recipients cannot open the file unless the sender grants them access.
3. What happens if someone screenshots the document?
   Print Screen and screen capture tools are disabled. Dynamic watermarks also deter photos.
4. Can I revoke a file after sending it?
   Yes. At any time via the SecureMail dashboard.
5. What file formats are supported?
   Common business file types like PDF, Word, Excel, PowerPoint, and images.
6. What happens if the download option is disabled?
   Recipients can only view online. They cannot download, copy, or extract the content.