Send Files Securely via Email
Encrypt your files, restrict access, track opens, and revoke access at any time – rights from Gmail or Outlook
689Cloud SecureMail enables you to send files securely using Gmail and Microsoft Outlook by using Information Rights Management (IRM)encryption and tracking. Instead of attachments, SecureMail inserts a secure link to your files that only the email recipients can access, making it ideal for sending sensitive files such as personal information, financial records, tax documents, business plans, technical documents, legal documents, and medical reports.
Email Attachment Security Made Easy
689Cloud SecureMail enables you to send files securely using Gmail and Microsoft Outlook by using Information Rights Management (IRM) encryption and tracking. Instead of attachments, SecureMail inserts a secure link to your files that only the email recipients can access, making it ideal for sending sensitive files such as personal information, financial records, tax documents, business plans, technical documents, legal documents, and medical reports.
The Easiest Way to Send Secure Files
SecureMail is an add-in for Gmail and Microsoft Outlook that secures email attachments using information rights management (IRM) technology. Using SecureMail is as easy as sending an email attachment; just select your files, set security settings such as whether to allow download, and you’re done. Attachments are replaced by a secure link where authorized recipients can view or download your files. You can track when your files have been viewed or downloaded, and revoke access if necessary on your SecureMail web console.
You can start using SecureMail for free, or if you need to send larger files or lots of files, we have a selection of packages to fit your needs. Just install SecureMail from the Google Chrome Store or Microsoft AppSource, then sign up for an account, or click on the link below.
Start using SecureMail for free – no credit card needed
Why use SecureMail?
Secure Email Attachments
- Only designated e-mail recipients can access your files
- Choose between downloadable or view-only modes
- Downloaded files are protected from copying and re-sharing and can be revoked later
- Watermarks can be added to online views
- Supports PDF, Word, Excel, and PowerPoint files
Track and control
- Monitor who views or downloads your files
- Halt file access at any time
- Revoke access to downloaded files
Send large files
- Send files up to 1GB
- Ideal for videos, presentations, and archives
Document Security Features
Copy Protection
689Cloud encrypts files and requires cloud authentication, preventing re-sharing. For Microsoft Office files, copy/paste and screen capture are blocked.
Tracking of Documents
All file accesses are tracked—online views, downloads, and openings on local devices.
Revoke Access Remotely
Access can be revoked anytime, even after files are downloaded.
Secure Online Viewer
Set documents to online view only, blocking downloads and disabling browser developer mode.
2-Factor Authentication
All document access requires 2FA or login, preventing unauthorized viewing.
Printing Control
Printing can be disabled—including virtual printing to PDF—even if physical printing is allowed.
Expiry
Set an expiry date so that files become inaccessible after a certain time, even if downloaded.
Watermarks
Dynamic watermarks overlay the viewer’s email and date/time, discouraging photos or screen captures.
How to Install and Use SecureMail
Installing and using SecureMail is simple and easy. Click and see how easy it is to protect and track your E-mail attachments.
How it Works:
- Install the SecureMail Add-in – The add-in is available for free on the Google Chrome Store for Gmail, and on Microsoft AppSource for Outlook.
- Attach as usual – The sender clicks on the SecureMail icon and attaches files through the SecureMail add-in, just like a normal email attachment.
3. Set Permissions – Permissions such as downloading and printing can be set.
4. Automatic encryption – The files are encrypted and uploaded securely to the cloud.
5. Secure link – A link to the document is embedded in the email body.
6. Recipient authentication – The recipient clicks the link and is verified via their email address and a one-time PIN (OTP).
7. Controlled access – Based on the sender’s permissions, the recipient can either:
. View the file securely in their browser (without downloading), or
. Download it with tracking and restrictions still in place
8. Track and Manage – The sender can check who has accessed sent files, stop access, and revoke access to downloaded files through the SecureMail Dashboard.
Benefits:
- Simplicity for senders – No extra steps beyond attaching a file.
- Ease for recipients – No special software required, access via browser.
- Strong security – Encryption, access control, traceability, and post-sending control in one seamless solution.
SecureMail Frequently Asked Questions (FAQ)
- Do recipients need to install any software?
No. They just authenticate via their email and OTP. Documents open securely in the browser. Downloadable PDF files can be opened with Adobe Acrobat Reader. - Can recipients forward the email?
Yes, but forwarded recipients cannot open the file unless the sender grants them access. - What happens if someone screenshots the document?
Print Screen and screen capture tools are disabled. Dynamic watermarks also deter photos. - Can I revoke a file after sending it?
Yes. At any time via the SecureMail dashboard. - What file formats are supported?
Common business file types like PDF, Word, Excel, PowerPoint, and images. - What happens if the download option is disabled?
Recipients can only view online. They cannot download, copy, or extract the content.