hiro January 8, 2024

I am pleased to announce the availability of SecureMail by 689Cloud, a new cloud-based service that allows users to easily add security, tracking, and control to the E-mail attachments that they send.

689Cloud has been providing secure content collaboration to thousands of users with its SecureDrive service since 2018. Out unique technology allows users to create and share secure non-downloadable online views of their documents as well as copy-protecting files even after they have been downloaded. Advanced tracking and control allow users to track who has viewed or downloaded files, and even revoke access after files have been downloaded.

SecureMail now brings these features to E-mail attachments.

E-mail attachments are by far the most popular way to share files. Its benefits are ease of use as well as ubiquity. However, when a file is sent by E-mail, there is a risk that confidential or valuable data can be leaked or stolen. Once you click on “Send”, you have no way of revoking access, limiting re-sharing, or tracking who has downloaded your file.

SecureMail now brings these features to E-mail attachments.

Files sent with SecureMail can only be viewed or downloaded by the recipients specified in the E-mail. Recipients are verified with 2-factor authentication before they can view or download files.

PDF, Word, Excel, and PowerPoint files can be sent as view-only links. Since the files cannot be downloaded, this dramatically reduces the risks of data leaks. The documents can also be watermarked for additional protection.

For downloadable files, SecureMail can encrypt them in a password-protected ZIP file. The password is unique to each recipient and is automatically generated and sent to the recipient so that you do not need to worry about managing passwords.

In the Pro version, downloadable PDF, Word, Excel, and PowerPoint files can be copy-protected using our proprietary digital rights management (DRM) technology. DRM protection prevents files that are downloaded and saved from being copied and re-shared. Access is tracked, and on some platforms, screen captures and copy/paste are blocked.

Files can even be revoked after they have been downloaded.

Using SecureMail is as easy as sending an E-mail attachment. It is currently available as an add-in for Microsoft Outlook and as a Chrome extension for Gmail. You can try it for free; no credit card required.